Earley & Associates, the enterprise search experts, is offering a 2 day, hands-on workshop on SharePoint Information Architecture, lead by well-known speaker, author and SharePoint guru, Jeff Carr
Step 2: Know what players need to be involved Is it obvious to you who should be involved in defining your new SharePoint information architecture?
When SharePoint began to emerge as the intranet platform of choice, Microsoft touted it as a self-service solution. This is certainly true in terms of the myriad things a non-technical user can do in SharePoint without writing code. Along this line of thought, many companies also want to stand...
The SharePoint information architecture is different than a standard ECM information architecture. Standard ECM Information Architecture SharePoint Information Architecture Folder Based Structure Site / Library Based Structure Information Management Policies Implemented on Folder Levels Information Management Policies Applied On Hierarchical Structures Called Content Types Metadata Standardized on Folder or Category Metadata Standardized on Content Types Records Declaration As Manual Process Records Declaration As Manual or Automated Process The structure of information is fundamentally different: ECM System > Nested Folders > Content SharePoint > Site Collection > Site > Library > Content Types / Folders / Content The application of policies is fundamentally different and how we perform the operations of a content or records management system are completely different
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The Basic Elements of a SharePoint Information Architecture To get started down the right path, you need to understand some of the elements that make up your SharePoint information architecture: Sites and Site Collection Structures Your SharePoint implementation is made up of one or Site Collections within which you can have one or more Sites
The issue: the standard SharePoint information architecture designs dictate the creation of databases, site collections, and web applications by business unit
SharePoint administration reporting can be separated into five different categories: · Permissions o Troubleshooting why users cannot see the content they should o Reporting for different types of compliance o Auditing who has access to sensitive content · Usage/Activity o Finding what content is, or is not, being used o Planning for future growth o Understanding hardware requirements · Storage o Monitoring growth for performance reasons o Understanding hardware requirements o Reorganizing taxonomy based on Storage needs · Audit o Needing to show who accessed what and when, to adhere to internal or external compliance requirements · Performance o Monitoring page load times to uncover problems o Planning for increased usage The following screen shot shows the Usage and Activity Reporting in SharePoint 2013: SharePoint’s Information Architecture The “SharePoint Information Architecture” should contain the planning and roadmap for areas such as the sites, communities, navigational strategy, search strategy, and permissions